Account Coordinator Intern

Account Coordinator Internship 12-WEEK PROGRAM 

Overview

We’ve been inspiring confidence in clients for well over a decade now. Because great work tends to get you noticed. And fortunately for us, great companies tend to notice who does it. We’re a national ad agency. But we’re still nimble enough to focus on each one of our clients in a local way. And it all starts with our great employees, who happen to be experts at generating big ideas.

The Account Coordinator’s role is to facilitate the work of the account team assigned to a set group of clients. The primary responsibility of the role is to project-manage the activities in order that internal teams produce the work for the client on time and on budget. The primary focus of the role is to manage the workflow with internal service teams. The Account Coordinator assists with preparation for client meetings by ensuring all work is ready from the agency team and prepares the documents, chronicling the decisions and action items. Routine status reports and project plans are developed to drive agency activities and inform the client. High standards for accuracy and professionalism are expected. 

Essential job functions

• Performs tasks collaboratively with service areas and creative team members as requested by the Account Manager or Supervisor.
• Works well with others and is a team player; willing to be proactive and assist other team members as needed.
• Takes accountability/ownership of projects/tasks and sees work through end to end.
• Under the guidance of the Account Manager or Supervisor, develops and adheres to project plans, timelines, and status reports for internal and client needs.
• Must take ownership of project timelines and ensure that they are met.
• Ensures that work is accurately and efficiently pushed through all internal processes. The Account Coordinator must be able to effectively oversee these processes both with face-to-face and out-of-state team members.
• Independently handles all logistical arrangements for client meetings and internal team meetings, including making sure conference rooms and teleconferencing tools are booked, refreshments are ordered (as directed), and the correct attendees are listed on meeting invites.
• Takes meeting notes and develops conference reports confirming all client approvals or direction for work.
• Proofs work for accuracy and manages the workflow of team projects to/from Proofreading department.
• Traffic digital and traditional collateral to appropriate service areas for production and distribution.
• Must be willing and able to develop proficiency in understanding clients’ style guides, industries, target populations, product information, use of toll free numbers and other details.
• Adherence to TA’s information security standards, as outlined in company policies and procedures.
• Other duties as assigned by the Account Manager or Supervisor.

Basic Skills and Attributes Required

• Must be a team player with strong interpersonal skills who can easily collaborate with others and take direction, but must also be an independent self-starter who proactively seeks out and completes work.
• Must be able to work accurately and effectively in a high-speed work environment.
• Must be a very fast-learner and pro-active in learning TA processes and developing new skills.
• Must be extremely organized, detail-oriented and administratively excellent in handling projects and communication.
• Must have a basic understanding of, and proficiency in, marketing and advertising (across both online and offline tactics).
• Must be a strong writer with excellent grammar and spelling skills.
• Must be highly proficient in Word, Excel, Power Point.

Here at TA we welcome and embrace diversity. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, and on the basis of disability.