EPC Academic Coach/Intern
THIS POSITION IS NOT ON CAMPUS. It is in the Watsonville , Salinas or South Monterey Areas!!*
The Educational Partnership Center coordinates the student academic preparation efforts of the University of California, Santa Cruz with the goal of increasing access and opportunity to post-secondary education for students across the Monterey Bay and Silicon Valley/San Jose Regions. Our focus is helping underserved students in our region reach and succeed in college.
Skills Knowledge and Abilities Required:
• Must be a full-time, undergraduate student at an institution of higher education.
• Provide documentation of exemplary completion of math courses through Algebra II and above.
• Able to communicate effectively and respectfully with people from different racial, ethnic,
and cultural backgrounds and lifestyles, demonstrating sensitivity to their needs.
• Utilize experience and discretion in handling confidential and sensitive information.
• Work independently with minimal supervision; establish and maintain effective work relationships within the EPC and school site; work independently or within a team.
• Able to work a minimum of 15 hours per week, M-F and some evenings and weekends.
• Prepare and present written and oral information clearly and effectively.
• Possess working knowledge of computer operating systems (Microsoft Word, Excel, File Maker Pro), peripherals, software, e-mail and internet access.
• Able to sit at a desk and use a computer for long periods of time.
• Maintain good academic standing at enrolled institution of higher education; must enroll in 12 units per quarter/semester.
•* If applying to the San Jose Cal-SOAP Academic Coach position, candidate must be able to demonstrate financial need (quality for student loans, work-study, etc.).
• Must have a minimum overall GPA of 2.5
• Must have California driver’s license.
• Must possess reliable mode of transportation to school-site and/or program office.
Skills Knowledge and Abilities Preferred:
• Have one semester of college experience.
• STEM major or background.
• Knowledge of academic and college preparation programs such as GEAR UP, EAOP, MESA, AVID or Upward Bound.
• Prior tutoring experience in math, English language arts, science and history at secondary schools.
Statement of Duties
% of Time Duties
40% Core Function: In-class and/or after school tutoring
• Provide in-class and after school tutoring to program participants in math, English
language arts, science and history.
• Facilitate small group tutoring sessions or work with specific students one-on-one, in class and/or after school.
• Facilitate the in-class learning process by explaining concepts and encouraging open
communication with students.
• Reinforce lessons presented by teachers.
• Work cooperatively with teachers, volunteers, parents, and other school staff.
• Assist the progression of the class period by actively looking for students that need
support by asking open ended questions.
• In absence of the teacher, assist substitute with regular class routine and projects.
• Promote any after school program services.
• Assist classroom teacher with instruction when appropriate.
40% Core Function: Academic Advising
• Assist site supervisor in providing academic and career advising to program participants
in small groups or one-on-one, including the completion of financial aid forms and college
applications.
• Manage a caseload of students for which incumbent will analyze grades, offer guidance and suggestions on academic deficiencies, and track student progress via appropriate forms.
• Update and maintain student/caseload files accordingly.
• Assist site supervisor in providing program participants with academic enrichment
workshops such as study skills, time management, leadership, and post-secondary
opportunities.
• Monitor progress towards students educational goals and discuss grades and other
performance indicators as well as poor attendance.
15% Core Function: Communication and Facilitation
• Facilitate workshops to program participants on topics related to academic success such
as time management and study skills, college admission requirements, college application
completion and leadership.
• Communicate with teachers regarding student performance in class and/or after school, as well as any changes to agreed upon schedule.
• Assume responsibility for learning program projects, goals, rules, and guidelines.
• Meet with Site Supervisor to discuss, plan, and coordinate, advising and other
responsibilities or projects.
• Keep updated, organized, and accurate records of student information in accordance with program regulations, including grades, data entry, and academic progress of student participants.
• Facilitate connections to resources and programs that help support student personal and
academic development.
• Provide general support to program teachers to facilitate program activities.
• Assist in the implementation of field trips and special events.
• Regularly communicate with site supervisor to discuss, plan and report on assigned
projects.
• Complete and submit all necessary program forms such as contact logs.
• Assist in the recruitment of program participants and families if needed.
• Communicate any schedule changes due to participation in trainings and meetings.
5% Core Function: Administrative Support
• Create fliers, event announcements. reminders, and other forms of correspondence to
students.
• Make copies or prepare outreach material for distribution to program participants.
• Make phone calls to program participants.
• Attend mandatory trainings and/or in-service workshops.
• Support career staff at major events as needed.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
- “Misconduct” means any violation of the policies or laws governing conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct: