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Post-Award Manager

Santa Clara University

Post-Award Manager

Position Title:

Post-Award Manager

Position Type:

Regular

Hiring Range:

$85,400 - $90,100 / annual; Compensation will be based on education, experience, skills relevant to the role, and internal equity.

Pay Frequency:

AnnualA. POSITION PURPOSE

The Post-Award Manager has the primary responsibility for overseeing the accounting of sponsored projects and compliance with all fiscal and post-award regulations and guidelines of the sponsors. Additionally, the Post-Award Manager has management responsibilities of grants accountants and student workers.

About the Sponsored Projects Office

We are striving to reach R2 classification, the office is collaborating on a large NSF GRANTED grant (here's our https://academics.lmu.edu/orsp/tri-allianceforpostawardinnovation/ ), and on an NSF EPIIC grant. As an office and as an institution, we are on the cusp of some exciting new changes. We have new institutional leadership that is elevating research and ready to grow research infrastructure. We are looking for someone who is enthusiastic, motivated, and ready to shape a growing research culture.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

1.Functional Area - manage post-award activities

• Provide direction and oversight for all post-award financial and compliance activities. This includes training and management of staff accountants and student workers, delegation of accounting activities, and

• Prepare and update sponsored projects financial policy and procedures manuals

• Stay current on all changes to federal regulations and statutes related to sponsored projects

• Ensure that all grant expenditures and financial activities are compliant with sponsor regulations and guidance

• Prepare all financial information for both internal and external reporting

2.Functional Area - fiscal administration of awards

• Monitor project/grant accounts in Workday - process and approve Payment Request, Supplier Invoices, expense reports, Purchase Requisitions, Payroll Supplements, Course Release for faculty, and Expense Transfers in alignment with university policy, sponsor allowability, and availability of funds.

• Review transactions, drawdown funds, invoice funders, and monitor all revenue and expenses

• Provide financial reports and services to Principal Investigators

• Respond to Principal Investigators' questions regarding account statement, procedures, transactions and forms

• Provide information and support to administrative assistants regarding sponsored projects

• Respond to Controller's Office, Accounts Payable, Purchasing, Human Resources, external Sponsors and Vendors regarding processing of sponsored projects

3.Functional Area - report preparation

• Prepare financial reports as required by Sponsors

• Prepare financial information for departmental reporting to internal and external offices

• Prepare all reports and information required by the University Finance Office for preparation of Single Audit. Serve as the SPO liaison with auditors.

• Prepare all reports and information required for preparation and submission of Facilities and Administrative Cost Agreement Proposals (Indirect Cost proposal) at 3-5 year intervals.

Other duties as assigned.

• Conferences and workshops to stay current with regulatory and financial requirements

• Work with director to provide professional development opportunities to staff

• Work with director to prepare and update sponsored projects administrative software

• Special projects as assigned

C. PROVIDES WORK DIRECTION

Post-Award Manager provides work direction for the grants accounting staff and the student workers.

D. GENERAL GUIDELINES

Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices. Recommends initiatives and implements changes to improve quality and services. Maintains contact with customers and solicits feedback for improved services. Maximizes productivity through use of appropriate tools; planned training and performance initiatives. Researches and develops resources that create timely and efficient workflow. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions. Prepares and submits reports as requested and required. Develops and implements guidelines to support the functions of the unit.

E. QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

1.Knowledge

• Federal and non-federal regulations and guidelines that are related to external funding

• University finance policies and procedures

• Cost principles and audit requirements for federal and non-federal awards

2.Skills

• Strong verbal and written skills

• Strong organizational skills

• Proficient in Excel

• Working knowledge of Workday Financials

• Management skills

3.Abilities

• To work effectively under pressure of externally determined deadlines and shifting priorities

• To work with all levels of staff and faculty

• To work with vendors, funders, auditors and the University Finance Office

4.Education

• Bachelors Degree in Accounting or Finance or equivalent experience

5.Years of Experience

• 5+ required in Research Administration 10+ preferred

F. PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer terminal.

• May be required to travel to other buildings on the campus.

• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.

• May be required to occasionally travel to outside customers, vendors or suppliers.

G. WORK ENVIRONMENT

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Hybrid/Remote negotiable

• Typical office environment.

• Mostly indoor office environment.

• Offices with equipment noise.

• Offices with frequent interruptions.

• Deadline driven activities.

EEO Statement

Santa Clara University is an equal opportunity employer. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see http://www.scu.edu/title-ix/policies-reports/

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at http://www.scu.edu/title-ix. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services https://www.scu.edu/campus-safety/clery-act-compliance/ . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the https://www.scu.edu/phonebook/Department-of-Human-Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at mailto:iahluwalia@scu.edu.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

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