Administrative Assistant

Why Join Ford AV?

At Ford AV, we don’t just deliver technology—we create extraordinary experiences. As a trusted leader in the AV industry for over 50 years, we partner with top companies, universities, and government agencies to design and implement cutting-edge audiovisual solutions.

When you join Ford AV, you’ll be part of a team that values innovation, collaboration, and growth. We offer:

• Ongoing Industry Training to keep your skills sharp and your career moving forward.
• Comprehensive Benefits PTO & Major Holidays, Health & Life Insurance, 401k Matching, Discretionary Profit Sharing
• Career Advancement Opportunities in an industry-leading company.
• A Collaborative Culture where ideas thrive, and successes are celebrated.

Description
The Administrative Assistant provides vital support to senior leadership and departmental teams. This role requires strong organizational skills, attention to detail, and the ability to manage multiple responsibilities in a dynamic environment. You’ll help ensure operations run efficiently, projects stay on track, and documentation is accurate and up to date.

What You’ll Do

• Provide administrative support to leadership and designated team members
• Coordinate meetings, calendars, and communications using Microsoft Teams or similar tools
• Prepare, proofread, and finalize reports, correspondence, and meeting notes
• Maintain and organize digital and physical files, including confidential documents
• Conduct research to support projects, compliance, or operational needs
• Manage or assist with cross-functional projects and task coordination
• Track data, use spreadsheets for reporting, and assist with basic financial or operational documentation
• Support processes involving contracts, documentation, or vendor coordination
• Maintain a high level of professionalism and confidentiality in all interactions

What We’re Looking For

• Proven experience as an Administrative or Executive Assistant, or in a similar support role
• Strong communication and interpersonal skills across all levels of an organization
• Excellent writing and editing skills
• High attention to detail and ability to manage shifting priorities
• Proficiency in Microsoft Office Suite—especially Excel, Word, Outlook, and Teams
• Organized, self-motivated, and comfortable with both independent and team work
• Typing speed of 60+ WPM is a plus
• Experience in technical, operations, or compliance-related fields is a bonus

Ready to Apply?

Take the next step in your career and join a team that values your skills and expertise. Click the link to apply today: www.fordav.com/careers.

Drug-Free Workplace Ford is committed to maintaining a drug-free workplace and, therefore, all employees are subject to drug testing. Moreover, pre-employment, random, reasonable suspicion and/or post-accident drug testing may be conducted in accordance with company policy and all applicable laws to ensure a safe and healthy work environment. All applicants for this position tentatively selected for employment at Ford are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result. EOE/AA/M/F/D/V. Physical Requirements The physical requirements of this role play a pivotal role in ensuring job performance and success. The employee will be engaged in extended periods of sitting while operating a wide range of office equipment. While the work primarily involves sedentary tasks, there may be occasions that call for standing, walking, reaching, talking, hearing, and move objects weighing up to 20 pounds. It is essential for employees to possess proficiency in utilizing standard office tools like computers, printers, and telephones. Furthermore, adequate manual dexterity and eyesight are necessary to effectively handle tasks involving reading, writing, interpreting, and managing paperwork with precision and efficiency. In a typical office setting, the employee will communicate and engage with minimal exposure to excessive noise or adverse environmental conditions. Although the role mainly takes place indoors, there might be occasional exposure to outdoor elements such as heat, cold and environmental elements.