Accounts Payables Supervisor

Accounts Payables Supervisor

Henley Enterprises, Inc. (and our associated entities) is a privately-owned Franchisee of Valvoline Instant Oil Change (VIOC) currently operating over 265 VIOC locations in Massachusetts, New Hampshire, Rhode Island, Maryland, Virginia, Delaware, Florida, and California. The company has grown rapidly and projects continued growth moving forward. This position works from the Newton Corporate Office and reports to the Manager, Accounts Payable and Administrative Services.

POSITION SUMMARY:

This position will be responsible for overseeing the daily operations of the accounts payable team including 2-4 admins and interns, ensuring all processes and procedures are carried out timely and accurately, as well as supporting the Manager, Accounts Payable and Administrative Services as needed. 

ESSENTIAL JOB FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Oversees and supervises the AP admins and interns
• Invoice posting across multiple platforms/processes
• Ensures all invoices are approved with correct backup and according to policies and procedures
• Maintains various databases and ensures information is up-to-date and accurate
• Manages weekly payment run process
• Reconciles vendor account statements and resolves outstanding issues timely
• Participates in monthly and year-end close process
• Handles monthly reconciliation of corporate credit cards
• Understands and can clearly communicate all policies and procedures
• Supports AP Manager with automation implementations
• Identifies opportunities for process improvement and streamlining
• Various ad-hoc projects, as needed
• Experience managing multiple staff
• Exceptional organization skills
• Strong Excel skills – V-lookups, Pivot Tables
• Problem solving and analysis
• Customer and client focus (both internal and external)
• Results driven, strong follow-up and follow-through
• Flexibility  
• Works well independently, within the Accounting group and with other teams. 
• Based in Metro Boston area
• Work in a fast-paced environment and adaptable to change

QUALIFICATIONS/COMPETENCIES:

• Attention to detail with emphasis on accuracy and quality
• Strong work ethic, with a positive attitude and high level of professionalism
• Excellent verbal and written communication skills

Education and Experience Requirements

• High school diploma or GED
• Accounting or Finance degree is a plus

Benefits include:

• Competitive Salary - Starting at $91,000, commensurate with experience
• Health, Dental and Eye insurance
• 401K with match
• Disability, Accident and Life Insurance
• FSA and Wellness reimbursements
• Educational Assistance
• Employee Discount at all Henley operated Valvoline Instant Oil Changes
• Discounts with Partnered Products
• And more! 

ENVIRONMENT & PHYSICAL REQUIREMENTS

• Job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand, walk, use hands to finger, handle, or feel; and reach with hands and arms
• The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch, or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds. 
• No travel is expected for this position.
• Hybrid work – minimum three days in the office required